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BOARD OF DIRECTORS’ MEETING December 21, 2018

December 21, 2018 @ 8:00 am - 5:00 pm

PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.

BOARD OF DIRECTORS’ MEETING

December 21, 2018

OPEN MEETING @ 8:30 A.M. – WELCOME CENTER CONFERENCE ROOM

EXECUTIVE MEETING @ 8:31 A.M.-WELCOME CENTER CONFERENCE ROOM

 

MINUTES

 

 

Present: Rocky Walker, Melody Vidaurri, John Lagravier, Dee Kirk, Ron Ryder, Steve Brodine, Mike Sizemore, Floyd Garrison, Dene Huettel and Connie Saxton.

 

  1. CALL TO ORDER-OPEN SESSION by President Walker

 

  1. ADJOURN TO EXECUTIVE SESSION (CLOSED) – The Board will reconvene in

Executive Session as authorized under Section 209.0051, Open Board Meeting,

Subsection (C) to discuss:

  1. Contract for General Liability Insurance
  2. Contract for I.D. printer
  3. Property Owner Request

 

III.        RECONVENE TO OPEN SESSION-

  1. DISCUSSION & POSSIBLE ACTION:  Approval and Payment of General

Liability Insurance – Secretary Vidaurri motioned to approve the General

Liability Insurance as presented, send in revisions after Christmas, and pay

the $21,056.00 down payment and remainder due financed in ten (10)

equal payments.  Treasurer Lagravier seconded the motion and vote was

unanimous.

 

THE ITEMS LISTED BELOW WERE AMENDED TO THE AGENDA:

 

  1. DISCUSSION & POSSIBLE ACTION-Rental of Space to Salon- Secretary

Vidaurri motioned to rent ½ of the weight room (will be closed off) for a

salon @ $250 a month (salon will only be open 3 days a week) and Director

Kirk  seconded her motion.   Vote was unanimous.   If salon is to open more

days, then the contract will be renegotiated.

  1. DISCUSSION & POSSIBLE ACTION-Apache Contract-Times and days as to

shift coverage have been changed.   Vice-President Sizemore motioned to

accept the Apache Contract with cutbacks on day shift coverage at this time;

Director Garrison seconded the motion.  Vote was unanimous.   (NOTE:

There have been no other changes to the contract.)

  1. DISCUSSION & POSSIBLE ACTION-Employee Christmas Bonus-Director Ryder

motioned to leave the bonuses as is since it is so close to time and adjust it

next year.   Director Brodine seconded the motion.   All voted in favor

except for Secretary Vidaurri opposed.

  1. DISCUSSION & POSSIBLE ACTION-I.D. Photo System-Since we have been

having problems with our I.D. photo system, the company recommended a

new system costing $4,355 but then we would also have to pay for a yearly

subscription of  $2,590.   Discussion was to get bids for other vendors.

 

  1. ADJOURN

Director Garrison motioned to adjourn; Secretary Vidaurri seconded his motion and

President Walker adjourned the meeting.

 

 

 

 

_____________________________________________________              _________________

Approved by:                                                                                                 Date:

 

 

_____________________________________________________              _________________

Prepared by:                                                                                                  Date:

 

Details

Date:
December 21, 2018
Time:
8:00 am - 5:00 pm
Event Category: