Change to Virtual Board Meeting

The following message is being sent on behalf of the POA Board of Directors.

Property Owners, 

The recent increase in COVID-19 cases amongst Hilltop Lakes residents and employees has resulted in a decision to return to VIRTUAL attendance for the October Board Meeting.  This decision, like the adjustments to operations previously shared, is driven by a desire to protect board members and property owners from potential exposure to the virus while still conducting the business of the POA.  

The return to virtual will involve a change in platforms being used.   We will be utilizing the ZOOM software/app to conduct the meetings – this change is intended to improve the property owner’s experience as a virtual attendee.  ZOOM is being used by a large number of POAs/HOAs.  Participants are connected directly to the meeting via their own device, so audio/video challenges are minimized.  ZOOM is widely available across most platforms – Mac, PC, iOS, Android, so you can choose to access the meeting via your home computer, smart phone, and many tablets. Installation of the app on your device may take a few minutes, so you’ll want to install before the start of the meeting (link below will connect you to the installation process).

The Board will utilize the “Webinar” functionality within ZOOM – this means all board members will be identified as ‘panelists’ and will be able to speak freely and be heard and seen through the entire meeting by all connected. Property owner attendees will be able to hear and see board members, but will not be heard by board members during the meeting, except during the ‘Members to Be Heard’ agenda line item. This should mimic face to face board meeting participation.

It is the intent of the Board of Directors to conduct face to face open board meetings when the risk to participants’ health and safety is determined to be at an acceptable level. Until such time, we aim to provide the best possible virtual attendance experience.

The agenda for the October meeting will be sent out on Monday – it will include a ZOOM webinar invitation/link. To ensure you enter the meeting at the beginning, please install the ZOOM app before the meeting is scheduled to start.

We appreciate your patience as we navigate through difficult times.


Annette Craig

President, POA of Hilltop Lakes, Inc.

Link to Zoom Is