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POA Board Meeting

Description

PROPERTY OWNERS’ ASSOCIATION OF HILLTOP LAKES, INC.

BOARD OF DIRECTORS’ MEETING

July 25, 2019

OPEN MEETING @ 5:30 P.M. – Tonkawa Room

EXECUTIVE MEETING @ 5:31 P.M. – Tonkawa Room

OPEN MEETING @ 7:00 P.M. – Tonkawa Room

 

MINUTES

 

Present:  Rocky Walker, Floyd Garrison, Steve Brodine, Melody Vidaurri, Dene Huettel, Dee Kirk, John Lagravier, Mike Sizemore and Connie Saxton.

  1. CALL TO ORDER-OPEN SESSION by President Walker at 5:30 p.m.

 

  1. ADJOURN TO EXECUTIVE SESSION (CLOSED) – The Board will reconvene in

Executive Session as authorized under Section 209.0051, Open Board Meeting,

Subsection (C) to discuss:

  1. Legal:  Security
  2. Legal:  Cost of Sand
  3. Personnel:  Part-time Office Employee
  4. Legal:  Charging for Burn Pile

 

III.           RECONVENE TO OPEN SESSION-Mike Sizemore left the meeting (not feeling well).

 

  1. INVOCATION by President Walker

PLEDGE OF ALLEGIANCE

 

  1. APPROVAL OF AGENDA was motioned by Director Garrison; seconded by Treasurer Lagravier. Vote

was unanimous.

 

  1. APPROVAL OF MINUTES for June 27, 2019, was motioned by Secretary Vidaurri with the deletion of

dialogues of “Members to be Heard”.    No second motion was made.  Director Brodine motioned to

approve the Minutes as written; Director Garrison seconded.    All voted in favor with the exception

of Secretary Vidaurri.

 

VII.         SUMMARIZE EXECUTIVE SESSION-President Walker reported the Board met with Apache Security.

 

VIII.        MEMBERS TO BE HEARD

Myron Chidester-Talked about Wildlife Club

Lance Bishop-Subject was drainage issues

David Gray-Re hiring practices

Joe Bledsoe-Questions re Executive Team

Jack Miller-Re $28,000 on light bulbs

Katie Pearson-Re ambulance service

Larry Sheets-Questions about fiberglass flag poles and exotic sand for golf course

Randy Schiamara-Re EMS and a rumor

 

  1. OLD BUSINESS
  2. DISCUSSION & POSSIBLE ACTION-Playscape-Director Brodine motioned to pass the purchase of this

playscape, get it ordered and get it assembled.   Secretary Vidaurri seconded his motion.  Vote was

unanimous.

  1. DISCUSSION ONLY-Fire Board Security Proposal-President Walker stated the Board will look at all

options.  There are meetings this week with all involved.

 

  1. NEW BUSINESS
  2. DISCUSSION & POSSIBLE ACTION-Culvert Policy-Secretary Vidaurri motioned to table the Culvert

Policy.

  1. DISCUSSION & POSSIBLE ACTION- Hotel Bid for Website-Secretary Vidaurri motioned to pass the

extra $500 cost plus tax as well as standardizing the 10% discount.  Director Garrison seconded the

motion.   Vote was unanimous.

  1. DISCUSSION & POSSIBLE ACTION-Continental Breakfast-Tabled

 

  1. COMMUNICATIONS
  2. TREASURER’S REPORT-Chris Burleson reported for June:
  3. As of today, our Collections Department has collected $75,000 in unpaid maintenance fees.
  4. As of June 30, our income is $1,528,646; expenses of $1,282,719, for a net income for year-

to-date of $245,927.

  1. MAINTENANCE REPORT-Secretary Vidaurri reported 107 work orders submitted; 7 are pending.
  2. UPDATE ON WEBSITE-Secretary Vidaurri reported things are being added every day.
  3. UPDATE ON NOMINATING ELECTIONS-Secretary Vidaurri stated information is on the table.

August 1, 2019, the candidate applications will be available at the Welcome Center-must be

submitted by September 4, 2019, with a short bio attached.   She is sending out 100 mail outs to

new property owners notifying them of the new changes.

  1. PRESIDENT’S REPORT-President Walker reported:
  2. Thanked the Maintenance Department for handling issues; we are fortunate to have Chet,
  3. Thanked Kathy for the collections,
  4. Reported the tennis courts were vandalized,
  5. Appreciates all the questions-I know there is concern but what is best for you (Hilltop)?

 

XII.         ADJOURN

 

 

_____________________________________________________                             ____________________

Prepared by:                                                                                                                                      Date:

 

_____________________________________________________                             ____________________

Details

Date:
July 25, 2019
Time:
7:00 pm - 9:00 pm

Venue

Tonkawa Room
1 Hilltop Lodge Dr
Hilltop Lakes,TX77871United States
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Phone:
936.228.3780