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Board of Director’s Meeting

September 24 @ 6:00 am - 8:00 pm

PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.

BOARD OF DIRECTORS’ MEETING
September 24, 2020

OPEN SESSION @ 5:00 P.M. – Magnolia Room
CLOSED SESSION @ 5:01 P.M. – Magnolia Room

RECONVENE TO OPEN SESSION @ 6:00 P.M. – PATIO THEATRE PAVILION**
I. CALL MEETING TO ORDER
II. APPROVAL OF AGENDA
III. ADJOURN TO CLOSED SESSION
a. Personnel – confidential personnel matters
b. Property Owner Matter – confidential issue
IV. RECONVENE TO OPEN SESSION BY 6:00 P.M.**
V. INVOCATION & PLEDGE OF ALLEGIANCE
VI. READING AND APPROVAL OF MINUTES (August 27 th )
VII. MEMBERS TO BE HEARD***
VIII. RECAP OF CLOSED SESSION (8/29 & 9/24) – DISCUSSION ONLY
IX. RECAP OF DECISIONS TAKEN WITHOUT A MEETING – DISCUSSION ONLY
X. REPORTS OF OFFICERS – DISCUSSION ONLY
a. Treasurer’s Report
i. 2021 Operating & Capital Budget Process
ii. August 2020 Financial Reports
b. President’s Report
XI. REPORTS OF STANDING COMMITTEES – DISCUSSION ONLY
a. Architectural Control Committee
b. Nominations & Election Committee
XII. REPORTS OF ADHOC COMMITTEES – DISCUSSION & POTENTIAL ACTION
a. Dams & Lakes Committee – DISCUSSION ONLY
XIII. OLD BUSINESS – DISCUSSION & POTENTIAL ACTION
a. Hog Control – Update – DISCUSSION ONLY
XIV. ADJOURN
**Limited chair seating will be available – social distancing required in seating area. Golf carts/lawn
chairs welcome for additional capacity (please socially distance if not in family group). Board meeting
may be livestreamed, provided there is adequate Wi-Fi signal, however, there will NOT board responses
to questions asked on the live feed. https://www.facebook.com/pg/HTLPOABOARD/post/?ref=page. If
Wi-Fi signal proves inadequate, the meeting recording will be uploaded as soon after the meeting as
possible. This is an outdoor venue – if weather becomes an issue, board meeting will be moved to
indoor space and will be ‘virtual’, meaning member attendance will be via the Facebook page (link is
above).
***Members to be heard request form – this form can be found on the POA Facebook page – posted
May 19 th ; it has also been e-mailed to all property owners with an e-mail address registered with the
POA; additionally, it can be picked up at the Welcome Center. Form can be e-mailed to
Connies@hilltoplakes.com, turned into the Welcome Center, or turned in at the beginning of the board
meeting. Only forms fully completed & complying with the length limits will be read.

Details

Date:
September 24
Time:
6:00 am - 8:00 pm