Special Board Meeting May 9, 2023

Property Owners:

 

The Board of Directors has received feedback on the proposed Bylaw amendments by e-mail, phone call, one-on-one conversations, and in the Town Hall that was conducted on April 29th.   The primary purpose of this Special Board Meeting is for the Board to discuss and decide on each of the proposed amendments, based on feedback they receive prior to the meeting.  If you have not had the opportunity to provide feedback that you would like considered before the Board takes decisions on each of the proposed changes, please be sure to reach out to your board members by Monday, May 8th so that they are aware of your concerns before going into the meeting to discuss with other board members and ultimately decide whether to adopt the proposed amendments.  As you will see in the attached agenda, the capital funding discussion/decision will be held in a future meeting.  If you would like a copy of the Proposed Bylaws Revisions, please call the Welcome Center at 936-855-2222.  Please see Agenda Below.

PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.

SPECIAL BOARD OF DIRECTORS’ MEETING

MAY 9, 2023

COMMUNITY CENTER

CLOSED SESSION @ 5:00 P.M. AND OPEN SESSION @ APPROX. 7:00 P.M

AGENDA

  1. Call to Order – Directly into Executive Session (Closed) – The board will convene in Executive Session as authorized under Section 200.0051, Open Board Meeting, Subsection (C) to discuss:
    1. Confidential Property Owner Matter
    2. Contracts
    3. Legal
  2. Reconvene to Open Session (approximately 7:00 p.m.)
  • Invocation & Pledges
  1. Approval of Agenda
  2. Recap of Decisions Taken Since Last Meeting (if any) – Discussion Only
  3. Old Business
    1. Board Review, Discuss, and Respond to Feedback from Property Owners Received in Town Hall and Other Interactions Regarding Proposed Amendments to the Bylaws – Discussion Only
    2. Proposed Amendments to the Bylaws – Discussion & Action – Each to be Considered Individually
      1. Article III – Membership – Section 3.1: Membership
      2. Article III – Membership – Section 3.2: Succession of Membership
  • Article V – Board of Directors: Selection: Term of Office – Section 5.3: Removal
  1. Article VII – Meeting of Directors – Section 6.2: Special Meetings
  2. Article VII – Meeting of Directors – Section 6.4: Action Taken without a Meeting
  3. Amendment – Article VII – Nomination & Election of Directors: Resignations or Vacancies – Section 7.1(2): Nominations & Elections
  • Amendment – Article VIII – Powers & Duties of the Board of Directors –
    Section 8.4: Extension of, Addition to, or Modification of Existing Restrictive Covenants
  • Amendment – Article IX – Meetings of Members – Section 9.1: Annual Meetings
  1. Amendment – Article IX – Meetings of Members – Section 9.3: Notice of Meetings
  2. Amendment – Article IX – Meetings of Members – Section 9.5: Quorum
  1. Capital Funding – Next Steps/Timing – Discussion Only
  • Adjourn

NOTE: Open Session will be broadcast via Facebook Live in the POA’s Private Group