POA Board Meeting 1-12-23

PROPERTY OWNERS ASSOCIATION OF HILLTOP LAKES, INC.

REGULAR BOARD OF DIRECTORS’ MEETING

JANUARY 12, 2023

COMMUNITY CENTER

CLOSED SESSION @ 6:00 P.M. AND OPEN SESSION @ APPROX. 7:00 P.M

AGENDA

  1. Call to Order – Directly into Executive Session (Closed) – The board will convene in Executive Session as authorized under Section 200.0051, Open Board Meeting, Subsection (C) to discuss:
    1. Confidential Property Owner Matter
    2. Personnel
    3. Contracts
    4. Legal
  2. Reconvene to Open Session (approximately 7:00 p.m.)
  • Invocation & Pledges
  1. Approval of Agenda
  2. Recap Closed Sessions – December 28th & January 12th – Discussion Only
  3. Recap of Decisions Taken Since Last Meeting (if any) – Discussion Only
  • Approval of Minutes from December 28th, 2022, Board Meeting and December 10th Annual Meeting of the Members
  • Members to be Heard
  1. Committee Reports
    1. Architectural Control Committee – Discussion Only
    2. Nominations & Elections Committee – Discussion Only
  2. General Manager’s Report – Financial & Operational Highlights – Discussion Only
  3. Old Business
    1. Tonkawa Dam Project Update – Discussion Only
    2. Lodge Improvements Update – Discussion Only
  • New Business
    1. Appointment of New Board Members to Replace Calvin Balch (resignation effective January 1st) and Jim Miles (resignation effective January 4th) – Discussion & Action
    2. Seating of New Board Members – Action
    3. 2023 Committees – Establish Committees, Approve Charters, Appoint Chairs
      1. Activities Committee – Discussion & Potential Action
      2. Beautification Committee – Discussion & Potential Action
  • Lakes & Dams Committee – Discussion & Potential Action
  1. Lakes & Dams Policy/Rules – Revisions – Discussion & Potential Action
  2. Watercraft Registration Process & Fee – Discussion & Potential Action
  3. ATV/UTV Policy (Including Registration) – Discussion & Potential Action
  4. Villa/Motel Room Keys – Discussion & Potential Action
  5. Security Focal Point/Contract Manager – Discussion and Potential Action
  6. Employee Retention Credit Application – Discussion & Potential Action
  • Announcements
  • Adjourn

NOTE: Open Session will be broadcast via Facebook Live in the POA’s Private Group