POA Board Meeting 5-27-21

PROPERTY OWNERS’ ASSOCIATION OF HILLTOP LAKES, INC.

BOARD OF DIRECTORS’ MEETING

May 27, 2021

CLOSED SESSION @ 6:00 p.m. – COMMUNITY CENTER* & VIA ZOOM WEBINAR

OPEN SESSION @ 7:00 p.m. – COMMUNITY CENTER* & VIA ZOOM WEBINAR**

AGENDA

  1. Call to Order – Directly into Executive Session (Closed) – The board will convene in Executive Session as authorized under Section 200.0051, Open Board Meeting, Subsection (C) to discuss:
    1. Personnel Item(s)
    1. Confidential Property Owner Item(s)
    1. Contracts
    1. Other Legal
  2. Reconvene to Open Session (approximately 7 p.m.)
  3. Invocation & Pledges
  4. Approval of Agenda
  5. Recap of Closed Sessions May 17 and 20 – Discussion Only
  6. Recap of Decisions Taken Since Last Open Meeting – Discussion Only
  7. Approval of minutes for board meeting on April 26, 2021
  8. Announcements
  9. Members to be Heard
  10. Reports of Officers – Treasurer – April 2021 Financials – Discussion Only
  11. Reports from Committees – Discussion Only
    1. Standing Committees
      1. Architectural Control Committee Report
      1. Nominations & Election Committee Report
    1. Ad-hoc Committees
      1. Activities Committee
  12. Old Business
    1. 2021 Capital Improvements – Update on Lakes – Buoys, etc. – Discussion Only
    1. Hog Control – Discussion and Potential Decision
      1. Request for funds to support use of dogs
      1. Progress on discussion with WMT – electronic gates – which/how many?
    1. Lake Marshal Update and Path Forward
  13. New Business – Discussions & Potential Decisions/Actions
    1. Staff Departmental Report – Pro Shop – Discussion Only
    1. Adventure Golf – Mini Golf Course – Discussion & Potential Decisions
      1. Rules and costs for exclusive use for events (i.e. birthday parties, fund raisers, etc.) – Discussion and Potential Decision
      1. General use rules to be adopted by POA and recorded (like other amenity use rules) – Discussion & Potential Decision
    1. Fire Suppression System – repairs from freeze damage discovered with inspection – decision on path forward and authorization of spend – Discussion & Potential Decision
    1. Grease Trap Contract – proposal to contract for regular maintenance of grease traps at the restaurant going forward – Discussion & Potential Decision
  14. Adjourn

You are invited to a Zoom webinar.

When: May 27, 2021 07:00 PM Central Time (US and Canada)

Topic: POA Board Meeting

Please click the link below to join the webinar:

https://zoom.us/j/97873264088

Or One tap mobile :

    US: +13462487799,,97873264088#  or +12532158782,,97873264088#

Or Telephone:

    Dial(for higher quality, dial a number based on your current location):

        US: +1 346 248 7799  or +1 253 215 8782  or +1 669 900 6833  or +1 312 626 6799  or +1 929 205 6099  or +1 301 715 8592

Webinar ID: 978 7326 4088

    International numbers available: https://zoom.us/u/aXVwWRvbv